I have a pencil pouch in the front which houses my calculator, a black or blue ink pen, a red pen and a pencil.
Behind that are my blank calendar pages that I printed out from the internet. Here is where I write down every single bill on the day that it is due and how much is due. I try to do them a month in advance to help me calculate how much will be needed around the time the two months meet. I use pencil to fill them in because some of my bills minimum payments change every month, those are usually the credit cards. So when I am filling out the next months calendar, I make a guess on those amounts and change them once I get the actual bill in the mail. I also fill in the pay days and what I estimate will be the income on that day. I highlight that amount to help me see when the money will be replenished while I am figuring out how much there will be leftover after all of the bills are paid from that pay day.
And behind that are Avery Big Tab Insertable plastic dividers. I have 5 sets of 8. They are not all being used, but most are. I have A LOT of bills. Every single bill I receive has a divider. Electric, internet, water, sewar, mortgage, loans, doctor bills, credit cards, etc. You get the point. If I have to pay it monthly, every 3 months, yearly, etc., it has a divider.
When I receive my mail, I toss it in my "portable office" bag (a thirtyone organizer tote), and there it stays until I get a chance to go through it. I usually make time daily. I open the bills and immediately check the amount due with my calendar and make any needed adjustments. I rip off the payment stub and stick it under the payment envelope. I file that into my pile of outstanding bills. I punch 3 holes in the statement and file it its appropriate divider in the binder. I put the current bill on the top. This way I can easily find it if I have questions about the charges and to be able to compare it to the last months statement. I try to clean out my binder every 6 months or so. At that time I file all of the statements into my filing cabinet.
I usually pay my bills on pay day. I see how much money there is and I try to pay all of the bills that are due between that pay day and the next one. Once I write out the check, I cross off that bill on the calendar in red pen. This way I know I wrote the check and that I can deduct this amount from my check register.
And that's about it! I hope this was easy to understand and that you are inspired to create your own bill binder. I have had this system for over 2 years now and have no idea how I kept it all straight before then. Leave a comment if you have any questions and I will be happy to elaborate on whatever you want!
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